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Legal Administrative Assistant

Job ID: 7634

Level: Junior

Description:

Who they are:

For nearly 50 years, our client has been one of Canadas leading intellectual property law firms, helping innovators, entrepreneurs, and global organizations protect the ideas that shape the future.  Located in the heart of downtown Vancouver, their firm provides a full range of intellectual property services. Their lawyers, patent agents, and trademark professionals bring together diverse technical and scientific backgrounds, allowing us to understand complex innovations across a wide range of industries. Through their extensive network of trusted foreign associates, they help clients secure and protect their intellectual property around the world.

At their firm, the people are their greatest strength. Every member of their team plays an important role in delivering exceptional client service and contributing to the continued success of the firm. They foster a collaborative, inclusive, and supportive workplace where ideas are valued, professional development is encouraged, and individuals are empowered to grow their careers.

Whether you are beginning your career or bringing years of experience, you will have the opportunity to work alongside some of Canadas leading intellectual property professionals, tackle interesting and challenging work, and make a meaningful impact in an environment that values excellence, innovation, and teamwork.

 

Join Them!

They are currently seeking an enthusiastic and motivated Legal Administrative Assistant to join their team. This is an excellent opportunity to work alongside a collaborative team of Partners, Associates, Counsel, Patent and Trademark Agents, Paralegals, and experienced Legal Administrative Assistants in one of Canadas leading intellectual property law firms. They are committed to supporting both your personal and professional development through meaningful work, mentorship, and ongoing learning opportunities.

 

The Legal Administrative Assistant will be assisting a team of professionals, paralegals and other legal administrative assistants with a variety of functions including docketing deadlines, document production and assisting with stages of patent and trademark prosecution. This includes:

  • Prepare and draft documents and correspondence.

  • Managing deadlines, billing and general administrative duties.

  • Assisting with the management of patent and trademark portfolios.
  • Retrieving patent and trademark records and information from official databases.
  • Filing patent and trademark applications.
  • Assisting with preparation of amendments and responses to Office Actions and other official filings.
  • Ability to perform other related duties as required.


The ideal candidate is detail-oriented, highly organized, and committed to producing exceptional work. You thrive in a fast paced environment, can effectively manage multiple priorities and deadlines, and remain composed under pressure while maintaining a high standard of accuracy.


You are an excellent communicator with strong interpersonal skills and enjoy building positive working relationships with colleagues and clients alike. Whether working independently or as part of a collaborative team, you take initiative, embrace new challenges, and are committed to delivering outstanding client service.  A positive, solutions focused attitude and a willingness to contribute to a supportive team environment are essential to success in this role.


The successful candidate will be required to work full-time in the office for a minimum of three months and will have the flexibility to work from home three (3) days a week as part of the firm’s hybrid work model.

 

Qualifications for this position include the following:

  • Graduate of an accredited legal administrative assistant program or relevant experience
  • 1-2 years of experience in a law firm environment would be an asset.
  • Strong technical and analytical skills.
  • Ability to prioritize work, multitask and meet deadlines.
  • Ability to communicate clearly and concisely, both verbally and in writing
  • Strong keyboarding skills with demonstrated accuracy.
  • Ability to exercise good judgement, professionalism and to maintain confidentiality
  • Advanced computer skills – Word, Excel, Outlook and other computer applications.
Salary: $48,000 to $52,000 per annum dependent on experience

The benefits package, together with opportunities for personal and professional growth include:

  • Firm paid extended health, dental, vision care, life insurance & A.D & D. benefits
  • Disability Insurance
  • Ten days of paid sick and personal time
  • Employee Assistance Program
  • Education/tuition allowance
  • Health & Wellness Allowance
  • RRSP Matching program
  • Work From Home Allowance
  • Cell or mobile phone subsidy
  • Firm Social events

Send your resume via email to info@evalee.ca