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Firm Administrator (Part-time or Full-time)
Job ID: 7552
Level: Intermediate
Description:
Ranked amongst the top Canadian labour, employment and litigation firms, our client is a boutique firm located in downtown Vancouver. Their practice areas include workplace law, workplace investigations, administrative law and commercial litigation.
Our client is seeking a Firm Administrator (Part-time or Full-time) to oversee and manage their day-to-day operations. This position is rewarding and challenging, and is well-suited to someone who enjoys working in a dynamic environment with varied responsibilities. If you are an experienced legal administrative professional with a commitment to excellence, we invite you to consider joining their growing team.
Position Overview:
Under the general guidance of the partners of the firm, the Firm Administrator is responsible for overseeing administrative services, including human resources, accounting/bookkeeping, technology, facilities, marketing and insurance of the firm. The Firm Administrator plays a key role in keeping the partners informed of any significant issues and collaborates closely with them to achieve the goals of the firm.
Duties and Responsibilities Include:
Human Resources:
- Handle employee issues;
- Manage the recruitment and hiring process;
- Oversee the onboarding of employees and contractors;
- Organize and facilitate annual employee performance review meetings;
- Develop, implement, and oversee training and professional development programs for employees;
- Implement new policies and procedures as required;
- Plan and coordinate social functions.
Marketing:
- Manage all marketing related projects and events;
- Manage awards and recognitions.
Technology:
- Oversee and evaluate the technology systems of the firm;
- Review, with assistance from IT consultants, as needed, hardware and software to increase efficiency and security;
- Oversee the implementation of new software programs (e.g., accounting, litigation).
Facilities:
- Serve as the liaison between the firm to the landlord(s) and building maintenance personnel;
- Oversee the acquisition of and efficient use of all office equipment;
- Manage physical and electronic records, both on-site and off-site;
- Interface with all vendor relationships including negotiating service agreements and contracts.
Insurance:
- Review insurance renewal terms and alternate options;
- Ensure the timely renewal of all insurance policies.
They Offer:
- Competitive salary of 100k-140k per annum for full-time hours and based on experience and qualifications
- Participation in comprehensive group benefits package, and other incentives;
- Professional development opportunities;
- Exceptional working environment.
The Ideal Candidate Will Have:
- Several years of experience in office management or administration, preferably in the legal industry;
- Relevant post-secondary education;
- Excellent interpersonal and oral and written communication skills;
- Strong leadership and organizational skills;
- Proficiency in Microsoft Office applications and other legal management software.
Send your resume via email to info@evalee.ca