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Labour and Employment Legal Administrative Assistant

Job ID: 7258

Level: Intermediate


Our law firm client is the largest workplace law and advocacy firm in Western Canada. They are currently recruiting for a full-time Legal Administrative Assistant to join their busy and fast-paced Labour, Employment & Human Rights team.

They are dedicated to providing unparalleled client service, maintaining a deep understanding of our clients businesses and building ongoing client relationships. The Legal Administrative Assistant team is integral to meeting these goals.

The client is a highly respected and recognized boutique law firm. With the resources of a large firm, and the culture of a small firm, they offer a collegial, friendly and flexible learning environment. This position comes with a competitive compensation and benefits package.


Responsibilities may include but are not limited to the following:

  • Drafting and preparing letters, memos, and correspondence as directed by legal professionals;
  • Creating, monitoring and maintaining client files for legal professionals;
  • Opening and closing files;
  • Liaising with the Labour Relations Board, Supreme Court, arbitrators and various tribunals;
  • Processing billable and non-billable time and preparing client invoices;
  • Managing calendars and bring forward systems to ensure important deadlines are met;
  • Liaising with external clients as required;
  • Preparing for hearings, including organizing respective documents.


  • 5+ years experience as a legal administrative assistant (experience in workplace law and advocacy or litigation considered an asset);
  • Previous executive assistant experience considered an asset;
  • Graduate of a Legal Administrative Assistant program from a recognized institution;
  • Proficiency with Microsoft Word, Excel, Adobe Acrobat and Outlook;
  • Ability to maintain strict confidentially;
  • Outstanding customer service skills;
  • Strong attention to detail;
  • Excellent organizational skills;
  • Ability to multi-task, prioritize work and manage time effectively;
  • Self-motivated and self-directed with strong communication skills;
  • Experience and ability to work both independently and in a team environment;
  • Ability to work under pressure in a busy environment to meet deadlines;
  • Strong technical skills.

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