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Intermediate/Senior Legal Administrative Assistant - Commercial Real Estate

Job ID: 7157

Level: Intermediate


Our client is a premier boutique commercial law firm that provides services to many industry leaders. They are currently recruiting for an Intermediate or Senior Legal Administrative Assistant to join their Commercial Real Estate team on a permanent basis. This is a full-time position supporting two busy associates.

Role and Responsibilities

  • Act as point of contact and field incoming inquiries from clients, outside counsel and staff
  • Perform meeting management functions including, scheduling appointments and booking boardrooms
  • Document preparation and management and logistical support for real estate and corporate commercial transactions
  • Perform due diligence searches including BC Online, Personal Property Registry, LTSA and ancillary searches relating to commercial real estate transactions
  • Handle commercial real estate and financing files from due diligence through to reporting; including file organization, assembling information required by lender’s counsel; preliminary review of security documents and completing documents as required;
  • Prepare and file Land Title EFS discharges and PPSA discharges
  • Knowledge of BC corporate records including ability to review minute books and ALF records in preparation for commercial real estate transactions
  • Prepare title binders, closing books, trust reconciliations, reporting letters and bills
  • Sort and distribute mail
  • Occasional copy and dicta typing and time entry

Skills and Qualifications

  • Legal Administrative Assistant (LAA) certification from an accredited institution
  • 3 - 5+ years of working experience and a track record in producing high quality work in a fast paced environment
  • Knowledge of and an interest in commercial real estate law
  • Strong written and verbal communication skills
  • Strong organizational skills and the ability to meet critical timelines
  • Ability to handle multiple files in a fast-paced environment with changing priorities
  • Attention to detail
  • Ability to proactively manage all administrative functions of the position, including file management
  • Strong skills in Microsoft Office 2010, including Word and Excel
  • Working knowledge of ALF
  • Experience with PC Law is an asset
  • Strong interpersonal skills along with the ability to work with minimal supervision, exercising initiative and judgment

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