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Senior Legal Administrative Assistant - Family Law Litigation Floater

Job ID: 7145

Level: Senior


Our client is currently looking for a Senior Legal Administrative Assistant to join their busy Family Law/Litigation team as a Floater. The position requires 5+ years’ experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals and will be responsible for a wide array of legal administrative tasks as they are required to move between various desks.

Role and Responsibilities

  • Providing clear, concise and complete oral and written information
  • Drafting correspondence and legal documents
  • Maintaining all administrative functions, including file opening/closing procedures, maintaining the calendar, booking appointments and managing bring forwards
  • Performing complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets
  • Arranging examinations for discovery and trial dates
  • Managing work volume and juggling priorities while supporting a demanding practice
  • Managing a high volume of paper correspondence
  • Ensuring deadlines are met and limitation dates are adhered to
  • Completing time entries and billings
  • Sorting incoming mail and preparation of outgoing mail
  • Performing other related duties as required

Skills and Qualifications

  • 5+ years of experience working as a Legal Administrative Assistant
  • Legal Administrative Assistant Certificate from an accredited program
  • Family Law Litigation experience
  • Exceptional aptitude for software and systems
  • Advanced knowledge of database management
  • Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software and Time tracker software
  • Strong analytical and organizational skills
  • Superior organizational/document management skills with a strong attention to detail
  • Strong time management skills
  • The ability to work both collaboratively and support colleagues and work independently
  • A strong work ethic and initiative
  • Excellent interpersonal skills
  • A strong orientation towards delivering a superior standard of customer service
  • Excellent communication skills both written and verbal
  • Sound business judgment including the ability to handle sensitive and confidential information
  • High degree of accuracy in work product
  • A proven ability to thrive in a fast-paced deadline-driven environment

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