Start a Search - Unique to You

Job Seekers - Find a Job

Job Feed

Senior Legal Administrative Assistant - Commercial Real Estate

Job ID: 7130

Level: Senior


Our client is a boutique commercial law firm that provides legal services to many of the BC’s industry leaders. They are currently seeking a Senior Legal Administrative Assistant to join their Commercial Real Estate team.

Roles and Responsibilities

  • Act as point of contact and field incoming inquiries from clients, outside counsel and staff;
  • Perform meeting management functions including, scheduling appointments and booking boardrooms;
  • Document preparation and management and logistical support for real estate and corporate commercial transactions;
  • Perform due diligence searches including BC Online, Personal Property Registry, LTSA and ancillary searches relating to commercial real estate transactions;
  • Handle commercial real estate and financing files from due diligence through to reporting; including file organization, assembling information required by lender’s counsel; preliminary review of security documents; and completing documents as required;
  • Prepare and file Land Title EFS discharges and PPSA discharges;
  • Knowledge of BC corporate records including ability to review minute books and ALF records in preparation for commercial real estate transactions;
  • Prepare title binders, closing books, trust reconciliations, reporting letters and bills;
  • Sort and distribute mail;
  • Occasional copy and dicta typing and time entry

Skills and Qualifications

  • 5+ years of law firm experience with a focus on Commercial Real Estate law
  • Legal Administrative Assistant certification from an accredited program
  • Strong written and verbal communication skills;
  • Strong organizational skills and the ability to meet critical timelines;
  • Ability to handle multiple files in a fast-paced environment with changing priorities;
  • Attention to detail;
  • Ability to proactively manage all administrative functions of the position, including file management; and
  • Strong skills in Microsoft Office, with an emphasis on Word and Excel, and a working knowledge of ALF
  • Experience with PCLaw is an asset

Send your resume via email to