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Senior Legal Administrative Assistant - Corporate/Commercial

Job ID: 7129

Level: Senior


Our client is currently looking for an experienced Legal Administrative Assistant to join their Corporate Commercial Department. The position requires at least 5+ years experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals and will be responsible for a wide array of legal administrative tasks.

The Role:

Manage all aspects of files including but not limited to:

  • Provides clear, concise and complete oral and written information;
  • Drafts correspondence and legal documents;
  • Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments, manages bring forwards and reviews and prepares invoices;
  • Performs complex editing and formatting of documents for various correspondence, reports, forms, spreadsheets and databases;
  • Manages work volume and juggling priorities while supporting a demanding practice;
  • Manages a high volume of paper/email correspondence;
  • Ensures deadlines are met;
  • Manages and maintains contact and referral lists;
  • Sorts incoming mail and preparation of outgoing mail; and
  • Performs other duties as required

Key Qualifications and Experience

  • 5+ years of experience working as a Legal Administrative Assistant;
  • Legal Administrative Assistant Certificate from an accredited program;
  • Previous Corporate Commercial experience;
  • Superior organizational/document management skills with a strong attention to detail;
  • Exceptional aptitude for software and systems;
  • Advanced knowledge of database management;
  • Computer knowledge including: MS Word, MS Excel, Outlook, Filesite, ALF Software and Time tracker software; and
  • Familiarity with BC Online.

Skills and Attributes

  • Excellent analytical and organizational skills;
  • Strong time management skills;
  • The ability to work both collaboratively and support colleagues and work independently;
  • A strong work ethic and initiative;
  • Excellent interpersonal skills;
  • Excellent communication skills both written and verbal;
  • Sound business judgment including the ability to handle sensitive and confidential information;
  • High degree of accuracy in work product;
  • A strong orientation towards delivering a superior standard of service;
  • A proven ability to thrive in a fast-paced deadline-driven environment

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