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Legal Administrative Assistant - Mandarin or Cantonese fluency preferred

Job ID: 7124

Level: Intermediate


Our client is a trusted advisor for litigation, labour and public law issues, who provides exceptional legal counsel, partnering with you and your business to ensure that practical and strategic considerations remain at the centre of any resolution.

They are currently looking for a Legal Administrative Assistant to join their litigation group.  The position requires 1 to 5 years experience.  The successful candidate will work closely with a professional team of lawyers and will be responsible for a wide array of legal administrative tasks.


Manage all aspects of files including but not limited to:

  • Providing clear, concise and complete oral and written information
  • Drafting correspondence and legal documents
  • Time entry and client billings
  • Maintaining all administrative functions, including file opening/closing procedures, maintaining the calendar, booking appointments and managing bring forwards
  • Performing complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets
  • Assist lawyers in performing all regular administrative tasks
  • Perform complex editing and formatting for various correspondence, reports, forms and spreadsheets
  • Managing a high volume of paper correspondence
  • Performing other related duties as required


  • 1 – 5 years’ of experience working as a legal administrative assistant
  • Legal Administrative Assistant Certificate from an accredited program
  • Superior organizational/document management skills with a strong attention to detail
  • Exceptional aptitude for software and systems
  • A thorough understanding of litigation law legal procedures. Experience in other areas of law will be a great asset
  •  Advanced knowledge of database management, particularly Worldox
  • Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Summation, Adobe and PCLaw


  • Strong time management skills
  • Outstanding organizational skills and meticulous attention to detail
  • Ability to handle multiple tasks in a fast-paced, demanding environment
  • Solid decision making abilities
  • Ability to plan and manage assignments, resolve complex and time-sensitive issues, and manage changing priorities and deadlines
  • A strong work ethic and initiative
  • Excellent interpersonal skills
  • Excellent communication skills both written and verbal
  • Sound business judgment including the ability to handle sensitive and confidential information
  • High degree of accuracy in work product
  • A strong orientation towards delivering a superior standard of service

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