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Int/Sr Legal Administrative Assistant - Float

Job ID: 7078

Level: Senior


Our client is currently looking for an Intermediate to Senior level Legal Administrative Assistant to join their team as a Float. The position requires 5+ years’ experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals and will be responsible for a wide array of legal administrative tasks as they are required to move between various desks.


  • Manage all aspects of files including but not limited to:
  • Providing clear, concise and complete oral and written information;
  • Drafting correspondence and legal documents;
  • Maintaining all administrative functions, including file opening/closing procedures, maintaining the calendar, booking appointments and managing bring forwards;
  • Performing complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets;
  • Arranging examinations for discovery and trial dates;
  • Managing work volume and juggling priorities while supporting a demanding practice;
  • Managing a high volume of paper correspondence;
  • Ensuring deadlines are met and limitation dates are adhered to;
  • Completing time entries and billings;
  • Sorting incoming mail and preparation of outgoing mail;
  • Performing other related duties as required


  • 5+ years of experience working as a Legal Administrative Assistant;
  • Legal Administrative Assistant Certificate from an accredited program;
  • Previous litigation experience;
    Exceptional aptitude for software and systems;
  • Advanced knowledge of database management;
  • Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software and Time tracker software


  • Strong analytical and organizational skills;
  • Superior organizational/document management skills with a strong attention to detail;
  • Strong time management skills;
  • The ability to work both collaboratively and support colleagues and work independently;
  • A strong work ethic and initiative;
  • Excellent interpersonal skills;
  • A strong orientation towards delivering a superior standard of customer service;
  • Excellent communication skills both written and verbal;
  • Sound business judgment including the ability to handle sensitive and confidential information;
  • High degree of accuracy in work product;
  • A proven ability to thrive in a fast-paced deadline-driven environment.

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